4 Dec 2021

Fixed-term Temporary Support Staff (Reception, Administration, PA/EA, Events, Marketing, Accounts, Projects)

The University of Auckland – Te Whare Wananga o Tamaki Makaurau – Posted by University of AucklandAuckland, New Zealand

NOTE: This job listing has expired and may no longer be relevant!

Auckland Uni 19

Job Description

The University of Auckland is New Zealand’s leading university, with a turnover of $1.3bn, including research revenue of over $300m generated across eight diverse faculties and two research institutes. We employ more than 5400 academic and professional staff to support over 45,000 students, making us one of NZ’s largest employers.

Te Whiwhinga mahi | The opportunity

We are looking for candidates to submit their expression of interest for temporary roles across the University and who would like to register in our Temp Pool.

The length of agreement could be for 4 weeks or a couple of months in length with both full and part-time hours, depending on the reason for the temp request.

Our roles vary from administration, coordination, reception, PA/EA, accounts admin (purchase to pay), projects to events and marketing.

Dependent on the role, tasks of a temp can include:

  • Assisting a team through a range of administrative functions
  • Updating internal databases
  • Preparing  and formatting documents/reports
  • Responding to queries both internally and externally
  • Organising meetings, functions and events
  • Coordinating agendas and taking minutes
  • Managing diary & travel bookings
  • Reporting monthly budget and tracking departmental expenditure
  • Writing correspondence
  • Updating marketing materials and maintaining online web content
  • Meeting and greeting visitors
  • Booking couriers and organising catering
  • Filing and photocopying
  • Fielding and transferring phone calls
  • Monitoring departmental Outlook inbox
  • Accounts Payable/ Accounts Receivable
  • Processing invoices

We are looking for candidates with at least one to two years proven experience in the above areas and the ability to hit the ground running.  Highly proficient using multiple systems and at Intermediate to advanced level on MS Office.  Previous experience within a tertiary environment is preferred but not essential. If you are available immediately and possess the skills and experience, please send through your CV in MS Word format complete with a cover letter indicating your preference for full-time or part-time hours.

Additional Information

Applications should be submitted online and include an up to date CV and cover letter outlining what strengths you will bring to this role and availability.

Covid-19 Vaccination

The University of Auckland is committed to protecting the health, safety and well-being of our staff and students.  All students, staff and visitors need to be fully vaccinated against Covid-19, or medically exempt, in order to come onto our campuses or to take part in face-to-face University-managed activities. Therefore, we are only able to consider applicants who are fully vaccinated against Covid-19 or have a New Zealand Ministry of Health issued medical exemption and evidence of this will be requested as part of your employment. You can read more about the University’s vaccination policy here.

Overseas Applicants

In accordance with our commitment to equitable recruitment, the University welcomes applications from all suitably qualified and experienced candidates. In response to COVID-19 the New Zealand Government has imposed a travel ban and are currently only allowing New Zealand Residents, Citizens and visa holders meeting a strict exception policy to enter the country, all of whom must currently enter Government approved quarantine for seven days on arrival. 

It is uncertain when these border restrictions will change, and this may impact the degree to which an offshore candidate can engage in the interview process; or be available to commence in a new position. For more information and updates on the border restrictions visit the Immigration New Zealand website or the New Zealand Government’s official Covid-19 website.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz

 

How to Apply

In order to apply you will first need to register with the University by completing an online user profile via their website. APPLY NOW by clicking HERE to register with the University's website. Please combine your cover letter and CV as one document when submitting your application. To successfully download the full Job Description you should ensure you have pop-up blocker disabled and file downloads enabled (in Internet Explorer enabling file downloads is done by navigating to Tools > Internet Options > Security > Custom Level and select radio button to enable File Downloads). If you are experiencing difficulty in any aspect of the application process or if you do not receive a confirmation email that you have applied for a role, please contact recruitment@auckland.ac.nz or Phone 09 923 1115.

Job Categories: Administration / Clerical. Job Types: Fixed-term.

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