7 Dec 2021

Fixed-term Research Operations Advisor

The University of Auckland – Te Whare Wananga o Tamaki Makaurau – Posted by University of AucklandAuckland, New Zealand

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Auckland Uni 19

Job Description

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand’s leading university, with a turnover of $1.3bn, including research revenue of over $300m generated across eight diverse faculties and two research institutes. We employ more than 5400 academic and professional staff to support over 45,000 students, making us one of NZ’s largest employers.

Our mission and values place strong emphasis on both our student body and our scholarly community, and we work with both community and enterprise to advance the well-being of the peoples of Auckland and New Zealand, with a clear commitment to pursuing sustainability.

Te Whiwhinga mahi | The opportunity

We are currently looking for a Fixed Term Research Operations Advisor to join our team for a period of approximately 9 months. The successful candidate will work with key stakeholders to ensure smooth post award research operations across the University.  This will involve leading the development, creation and maintenance of effective processes and guidance to support the diverse research operating models, condensing large amounts of information into workable policy advice/guidance for our respective research stakeholder groups and identifying efficiency gaps and potential financial risks in the research contract lifecycle.

Some other responsibilities include:

  • Provide expert knowledge across the research operations value chain.
  • Manage stakeholder relationship, advocacy and negotiation within the Faculty and Large Scale Research Institute Research Services teams
  • Develop research risk reporting, monitor, report and escalate as appropriate
  • Identify and drive simplification opportunities for Research Support Operations

For more detailed information, please refer to the Position Description

Mō tō mātou rōpū | About the team

The Research Operations Centre (ROC) is responsible for contract and financial administration for all public and private good research projects, internal funding projects and consultancy services.

The Operations Advisory team are the first point of contact for providing expert advice and resolution of complex contract and financial queries, as well as ensuring quality assurance and compliance of research contracts.

He kōrero mōu | About you

Our ideal candidate will have demonstrated experience in managing contract compliance, contract deliverables interpretation, financial transactions such as journals, the application of GST and budget reconciliations. You will need to have proven skills in stakeholder management, process improvement, the ability to identify efficiency gaps and potential financial risks, identification of root cause and solving complex problems.

You will be highly motivated, self-managing and exceptionally well organised with strong planning and co-ordination skills and be able to juggle multiple priorities. If you possess a high level of initiative and can bring creativity and new ideas to the role we want to hear from you.

Nga Pūkenga Motuhake | Essential Skills

  • Ability to manage multiple stakeholder relationships and provide resolutions to meet the demands of stakeholders whilst ensuring compliance with contracts and University policies.
  • Excellent financial data assessment and analytical skills along with the ability to derive and present insights from data.
  • Contract interpretation skills, especially the ability to identify deliverables
  • Experience with a large, complex enterprise system (e.g. InfoEd, PeopleSoft Financials, Sentient, CRM, MicroStrategy) would be preferred

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities.

The University is committed to providing an excellent working environment through:

  • Flexible employment practices (including working from home, flexible hours)
  • Up to 6.75% company superannuation scheme
  • A competitive salary with five weeks’ annual leave

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare and a number of other discounts on internal and external services.

For more information please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online, by the closing date of Tuesday, 4th January 2022 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

Please reach out to Neil Constable via neil.constable@auckland.ac.nz for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email

Additional Information

In accordance with our commitment to equitable recruitment, the University welcomes applications from all suitably qualified and experienced candidates. In response to COVID-19 the New Zealand Government has imposed a travel ban and are currently only allowing New Zealand Residents, Citizens and visa holders meeting a strict exception policy to enter the country, all of whom must currently enter Government approved quarantine for two weeks on arrival.

It is uncertain when these border restrictions will change, and this may impact the degree to which an off-shore candidate can engage in the interview process; or be available to commence in a new position. For more information and updates on the border restrictions visit the Immigration New Zealand website or the New Zealand Government’s official Covid-19 website.

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment. For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to equity.auckland.ac.nz.

How to Apply

In order to apply you will first need to register with the University by completing an online user profile via their website. APPLY NOW by clicking HERE to register with the University's website. Please combine your cover letter and CV as one document when submitting your application. To successfully download the full Job Description you should ensure you have pop-up blocker disabled and file downloads enabled (in Internet Explorer enabling file downloads is done by navigating to Tools > Internet Options > Security > Custom Level and select radio button to enable File Downloads). If you are experiencing difficulty in any aspect of the application process or if you do not receive a confirmation email that you have applied for a role, please contact recruitment@auckland.ac.nz or Phone 09 923 1115. Applications close: Tuesday, 4th January 2022

Job Categories: Research. Job Types: Fixed-term.

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