13 Sep 2018

Full-Time Property Project Administrator

The University of Auckland – Te Whare Wānanga o Tāmaki Makaurau – Posted by University of AucklandAuckland, Auckland, New Zealand

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Auckland University

Job Description

Property Services

Part of our success as a world class University is our extensive and continually developing property portfolio. Our Property Department are tasked with providing a leading edge facilities management, planning and development service to the University, ensuring our vast real estate and assets provide a superior environment for our students and staff to learn, work and thrive.

The Property Project Administrator plays a pivotal role in supporting the finances, reporting, and administration of our property projects. As such, a strong financial and administrative background will serve you well in this role.

The role

In this position, you will:

  • Work closely with Project Managers to facilitate the smooth financial and administrative operation of our projects
  • Liaise and work closely with contractors and internal stakeholders to support project delivery
  • Manage project cost estimates, including recommendation letters
  • Process consultant fee agreements, including tender, offers and acceptance
  • Handle purchase orders, invoices and reconciliations
  • Manage various reporting requirements, including project cost, project planning statuses and month end
  • Monitor and maintain project Health and Safety systems and processes
  • Assist project managers in managing minor capital works projects

Who are we looking for?

  • You will be an experienced administrator, with an established background in finance/accounts.
  • You will be highly proficient in the use of the Microsoft Office suite, with strong clerical and numerical skills.
  • Naturally, you will be highly organised, with the ability and confidence to juggle multiple competing demands.
  • Your communication skills will be advanced, underpinned with excellent interpersonal skills.

The University of Auckland is a truly great place to work. Offering five weeks’ annual leave, over 300 courses and workshops designed to support your professional development, and standout facilities for staff members who are also parents, it’s easy to see why we’ve just been voted one of New Zealand’s most attractive employers.*

Find out more about some of the great reasons to work for us at Career development and benefits.

If this sounds like you, we’d love to hear from you. Apply today!

Applications close on Sunday 30 September 2018.

*Randstad Awards 2017.

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment.  For further information on services for Māori, Pacific, women, LGBTI, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz

How to Apply

In order to apply you will first need to register with the University by completing an online user profile via their website. APPLY NOW by clicking HERE to register with the University's website.  Search by the Job ID number: 20108. Please combine your cover letter and CV as one document when submitting your application. To successfully download the full Job Description you should ensure you have pop-up blocker disabled and file downloads enabled (in Internet Explorer enabling file downloads is done by navigating to Tools > Internet Options > Security > Custom Level and select radio button to enable File Downloads). If you are experiencing difficulty in any aspect of the application process or if you do not receive a confirmation email that you have applied for a role, please contact recruitment@auckland.ac.nz or Phone 09 923 1115. Applications close: Sunday 30th September 2018.

Job Categories: Property. Job Types: Full-Time.

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