24 Apr 2020

Full-Time Kaiāwhina Whaiaro – Personal Assistant

Mana Recruitment Ltd – Posted by Mana RecruitmentAnywhere

NOTE: This job listing has expired and may no longer be relevant!

NZNO 002

Job Description

Kaiāwhina Whaiaro – Personal Assistant 

Hei oranga motuhake mō ngā whānau me ngā hapū me ngā iwi 

The NZ Nurses Organisation (NZNO) is the lead professional nursing organisation and union for nurses. Our job and responsibility is to represent more than 51,000 nurses, midwives, students, kaimahi hauora and health workers in Aotearoa/New Zealand. We represent the interests of nurses on professional and employment-related matters.

NZNO is a progressive organisation which embraces te Tiriti o Waitangi and works to improve the health status of all people of Aotearoa/New Zealand through participation in health and social policy development.

Reporting to the Chief Executive, you will provide Personal Assistant support to the Kaiwhakahaere and secretarial support to Te Poari O Te Rūnanga o Aotearoa and Tumu whakarae. This position is critical to the effective operation of the Kaiwhakahaere, Te Poari o Te Rūnanga o Aotearoa and NZNO.

Supporting the relationship between the Office of the Chief Executive, regional administrators and Te Poari representatives, you will have multiple stakeholder engagement including NZNO Board of Directors, NZNO Regional Councils, Nursing Organisations, Pharmac and the Ministry of Health. You will have compelling past experience in either a PA, support or secretarial position, and evidence a high level of computer skills.

The key duties will involve:

  • Providing Personal Assistant support to the Kaiwhakahaere and secretarial support to Te Poari O Te Rūnanga o Aotearoa and Tumu whakarae where required including preparing agendas, collating reports and correspondence, presentations and minute taking.
  • Diary management and travel requirements
  • Administration

The successful candidate will be able to demonstrate the following essential requirements:

  • Significant PA/EA experience to executive/senior manager level roles
  • Knowledge and experience in supporting governance-level activities
  • Proven ability to work under pressure and to tight deadlines, including the ability to manage multiple competing work priorities
  • Excellent organisational skills with a methodical approach to planning, analysis, presentation of information
  • Advanced level of MS Office; Word (min >65 wpm), Outlook, PowerPoint, Excel
  • Ability to maintain high levels of accuracy and meticulous attention to detail
  • Demonstrate cultural competence and understanding of the significance of te Tiriti o Waitangi for NZNO and for the health of New Zealanders
  • Excellent relationship management skills
  • Excellent communication skills, both verbal and written
  • An affinity towards the values of unionism in the workplace
  • Making travel and accommodation bookings
  • Monitoring invoices and ensuring correct cost coding
  • Prioritising incoming correspondence for attention and preparing responses
  • Meeting minute taking and preparing briefings
  • Expenses/claims preparation
  • Liaising with others as required to co-ordinate conferences, logistics and travel

You will have a competent level of fluency and knowledge of te reo me ona tikanga Māori and an understanding of issues affecting Māori today. In addition, you will have the empathy and professionalism to communicate in a highly articulate manner and be sensitive to often highly confidential information.

To view a copy of the position description, CLICK HERE

How to Apply

For a confidential discussion, contact Heather Walker 09 6321108 or email your covering letter and CV to heather@manarecruitment.co.nz

Job Categories: PA/EA. Job Types: Full-Time. Salary: 60,000 - 80,000.

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