16 May 2022

Casual HR Admin Support (Casual role – early June till end of July 2022)

The University of Auckland – Te Whare Wananga o Tamaki Makaurau – Posted by University of AucklandAuckland, New Zealand

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Auckland Uni 19

Job Description

The University of Auckland | Waipapa Taumata Rau

The University of Auckland is New Zealand’s pre-eminent University, with a turnover of $1.1bn, including research revenue of over $200m generated across eight diverse faculties and two research institutes. With over 6,000 staff and over 40,000 students, the University of Auckland is one of New Zealand’s most significant and complex entities and one of NZ’s largest employers.

Human Resources at the University of Auckland provides a diverse range of services, programmes and advice through a number of key strategic functions across the Service Divisions and Faculties. Our aim is to provide the best advice and stakeholder service possible.

The opportunity | Te Whiwhinga mahi

This is a great opportunity and chance to learn more about Human Resources, where you will spend a couple of weeks working within a complex organisation such as ours, gaining practical HR knowledge and Contract Admin experience.

The role is located at 49 Symonds Street  and while training will be on site, you will have the flexibility of working off site and therefore you will need to have your own laptop or desktop and phone access.

The HR Administrator role supports HR Services through data entry of student employment agreements such as Graduate Teaching Agreements, Teaching Assistant Agreements and casual employment contracts and completing the end to end process, monitoring non-advertised recruitment through the Smart Recruiters system, and supporting all staff through the on-boarding processes: following up where required and responding to enquires. Every year activity peaks at the beginning of each semester where there is a larger influx of student employment agreements. This is where your help is needed! This particular opportunity is to help provide admin support to the team for the 2022 Semester 2 peak. Based on availability and suitability there is also potential for ongoing work at the beginning of each semester going forward.

Important details:

  • Start date 6th of June till the end of July 2022
  • Pay rate from $22.71 – $24 per hour depending on experience
  • Hours per week – casual ad hoc hours depending on volumes
  • 1 week full training
  • Days of work will be during Monday to Friday, there could be opportunity to do extra hours to make the role full time if and when required.
  • Flexible schedule – Once you are trained and know what to do we can look at working around your schedule

About the team | Mō tō mātou rōpū

These roles reports will be reporting into the HR Services Team Leader and will be supporting 2 HR Administrators.  You will be working alongside the wider HR Services team (HR Services Coordinators, HR-IT and Payroll), this team acts as the first point of contact for many HR related queries.

This is a big, diverse and friendly team, who have created a great culture of supporting each other, providing excellent customer service and celebrating their team.

About you | He kōrero mōu

This would be a great entry point for someone that has an interest in Human Resources and building a career pathway.  You will be a person that is quick to adapt to new processes and using multiple systems confidently, have an inquisitive mind, provide excellent customer service, be a strong communicator and a team player that creates a high achieving environment.

Important Skills | Nga Pūkenga Motuhake

  • Excellent Customer Service
  • Positive outlook and not afraid of volume work and sensitive data
  • Quick learner when it comes to data entry and comprehension
  • Can take accountability
  • High attention to detail and accuracy in regards to data entry as this is high volume processing, which impacts on pay, legal right to work and therefore able to follow instructions
  • Organising and planning skills to meet high volume processing requirements and meeting tight deadlines.
  • Meeting compliance with University Policy and current legislating
  • Excellent interpersonal skills
  • Tech savvy (Outlook, MS Teams, confident using keyboards shortcuts)
  • Able to search on the intranet, make online calls, cross reference data sets

Additional Information

How to apply | Me pēhea te tuku tono

Please reach out to (Tina Singh- Recruitment Consultant – t.singh@auckland.ac.nz) for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email.

Applications must be submitted online, by the closing date of Friday, 27th May 2022 to be considered. Please include your cover letter and/or CV highlighting how you can meet the skills and experiences detailed above and advise how many hours you could be interested in on your cover letter.

Overseas Applicants

In response to COVID-19 the New Zealand Government imposed travel restrictions but have recently announced a five-step plan for a phased border re-opening. This phased re-opening will take some time and this may alter the nature of the standard interview process for offshore candidates, particularly at the on-site interview stage. To see how this might affect your application and for more information and updates on the border restrictions and phased re-opening, please visit the Immigration New Zealand website or the New Zealand Government’s official Covid-19 website.


The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz

How to Apply

In order to apply you will first need to register with the University by completing an online user profile via their website. APPLY NOW by clicking HERE to register with the University's website. Please combine your cover letter and CV as one document when submitting your application. To successfully download the full Job Description you should ensure you have pop-up blocker disabled and file downloads enabled (in Internet Explorer enabling file downloads is done by navigating to Tools > Internet Options > Security > Custom Level and select radio button to enable File Downloads). If you are experiencing difficulty in any aspect of the application process or if you do not receive a confirmation email that you have applied for a role, please contact recruitment@auckland.ac.nz or Phone 09 923 1115. Applications close: Friday, 27th May 2022

Job Categories: HR / Recruitment. Job Types: Casual.

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