12 Jan 2019

Part-Time Group Services Coordinator

The University of Auckland – Te Whare Wānanga o Tāmaki Makaurau – Posted by University of AucklandAnywhere

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Auckland University

Job Description

Group Services Coordinator

Faculty of Engineering

6 month fixed-term, 18.75 hours part-time

The Faculty of Engineering is committed to creating an environment where people thrive and contribute to improving the quality of life in national and global communities, as well as enhancing the wealth creation of the nation, through excellence in teaching, research and service.

We have an exciting opportunity to appoint a Group Services Coordinator to join our busy team on a part time basis (0.50 FTE) for 6 months, based in our Newmarket Campus. We are looking for an experienced, efficient and collaborative team member to fill this role.

The purpose of this role is to provide high level administrative support to the faculty’s research services and assist them in managing their projects associated activities including HR contracts, Purchasing, and Conference Travel & Accommodation. This may also include PA tasks and general administration.

Key accountabilities include:

  • Provide executive administrative support to the identified academic and/or key departmental staff.
  • Responsible for working  with internal and external personnel to organise a range of administrative requirements such as travel, events and communications on behalf of departmental staff
  • work with the HR team regarding recruitment and other HR related issues
  • provide project-related assistance of specific projects
  • work collaboratively to ensure continuous improvement and efficiency in Faculty and department administration processes
  • provide general administrative support as required by the Group Services Manager and Team Leaders

Our ideal candidate will:

  • be tertiary qualified or have proven relevant experience
  • have experience of purchasing, organising conference travel and accommodation and recruitment.
  • have a good standard of computer literacy with knowledge of MS Office suite
  • be able to work independently, using initiative to solve problems requiring judgement and interpretation of established information
  • have excellent interpersonal skills, able to work with different cultures, excellent written and oral communication, and the ability to work flexibly and collaboratively as part of a team
  • have outstanding customer focus, demonstrated through reliable and efficient service to stakeholders

Previous experience working in a tertiary environment will be viewed favourably.

Why work with us?

The University of Auckland is New Zealand’s leading university. We employ more than 5400 academic and professional staff to support over 41,000 students, making us one of NZ’s largest employers.

The University is committed to providing an excellent working environment through flexible employment practices and a culture that encourages and supports staff to reach their full potential. We offer a competitive salary, five weeks’ annual leave per year, and over 300 different career development courses.

For more information please visit: Career development and benefits.

How to appy

To find out more, please view the Position Description.

Applications must be submitted online, by the closing date of 11.59pm Friday 25th January 2019 to be considered. Please include your cover letter and CV combined as one document.

This is a professional staff Level 4 position.

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment.  For further information on services for Māori, Pacific, women, LGBTI, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz

How to Apply

In order to apply you will first need to register with the University by completing an online user profile via their website. APPLY NOW by clicking HERE to register with the University's website.  Search by the Job ID number: 20417. Please combine your cover letter and CV as one document when submitting your application. To successfully download the full Job Description you should ensure you have pop-up blocker disabled and file downloads enabled (in Internet Explorer enabling file downloads is done by navigating to Tools > Internet Options > Security > Custom Level and select radio button to enable File Downloads). If you are experiencing difficulty in any aspect of the application process or if you do not receive a confirmation email that you have applied for a role, please contact recruitment@auckland.ac.nz or Phone 09 923 1115. Applications close: Friday 25th January 2019.

Job Categories: Administration / Clerical. Job Types: Part-Time.

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