4 Dec 2021

Fixed-term Group Services Administrator|Part Time – Fixed Term – 12 Months

The University of Auckland – Te Whare Wananga o Tamaki Makaurau – Posted by University of AucklandAuckland, New Zealand

NOTE: This job listing has expired and may no longer be relevant!

Auckland Uni 19

Job Description

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand’s leading university, with a turnover of $1.3bn, including research revenue of over $300m generated across eight diverse faculties and two research institutes. We employ more than 5400 academic and professional staff to support over 45,000 students, making us one of NZ’s largest employers.

Our mission and values place strong emphasis on both our student body and our scholarly community, and we work with both community and enterprise to advance the well-being of the peoples of Auckland and New Zealand, with a clear commitment to pursuing sustainability.

Te Whiwhinga mahi | The opportunity

The School of Medical Sciences and School of Pharmacy within the Faculty of Medical and Health Sciences seeks a positive and efficient Group Services Administrator with a focus on stakeholder service.  The purpose of this role is to work as a member of the Group Services team providing administrative support for the School’s teaching and academic activities.  You will undertake a range of activities primarily focused around teaching support and course administration, including assessment and examination administration for both undergraduate and postgraduate courses.  These are core activities with processes driven by the University’s teaching schedule and deadlines.  You may be required to provide support to other Schools within the Faculty when the need arise.

Qualifications

Nga Pūkenga Motuhake | Important Skills

To succeed in this role, you will need the following skills and experience:

  • Some administration experience, ideally gained in a tertiary environment.
  • Competent in software packages such as Microsoft Office (especially MS Excel) and Adobe Suite (especially Acrobat Pro). Preferably with some formal education in (or in the process of achieving)  information technology. Basic knowledge in web technologies would be an advantage.
  • Immaculate attention to detail, with excellent organisational skills and the ability to effectively manage a busy workload;
  • Excellent interpersonal, written, and verbal communication skills, as you will be working collaboratively as part of a high-performing team with an outstanding customer focus for the school’s key stakeholders.

Additional Information

Me pēhea te tuku tono | How to apply

Applications must be submitted online, by the closing date of Thursday, 9th December 2021 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above. For further information, please contact Kathryn Siow, Group Services Team Leader, at k.siow@auckland.ac.nz.

Additional Information

Covid-19 Vaccination

The University of Auckland is committed to protecting the health, safety and well-being of our staff and students. All students, staff and visitors need to be fully vaccinated against Covid-19, or medically exempt, in order to come onto our campuses or to take part in face-to-face University-managed activities. Therefore, we are only able to consider applicants who are fully vaccinated against Covid-19 or have a New Zealand Ministry of Health issued medical exemption and evidence of this will be requested as part of your employment. You can read more about the University’s vaccination policy here.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment. For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz

Covid-19 Vaccination

The University of Auckland is committed to protecting the health, safety and well-being of our staff and students.  All students, staff and visitors need to be fully vaccinated against Covid-19, or medically exempt, in order to come onto our campuses or to take part in face-to-face University-managed activities. Therefore, we are only able to consider applicants who are fully vaccinated against Covid-19 or have a New Zealand Ministry of Health issued medical exemption and evidence of this will be requested as part of your employment. You can read more about the University’s vaccination policy here.

Overseas Applicants

In accordance with our commitment to equitable recruitment, the University welcomes applications from all suitably qualified and experienced candidates. In response to COVID-19 the New Zealand Government has imposed a travel ban and are currently only allowing New Zealand Residents, Citizens and visa holders meeting a strict exception policy to enter the country, all of whom must currently enter Government approved quarantine for seven days on arrival. 

It is uncertain when these border restrictions will change, and this may impact the degree to which an offshore candidate can engage in the interview process; or be available to commence in a new position. For more information and updates on the border restrictions visit the Immigration New Zealand website or the New Zealand Government’s official Covid-19 website.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz

How to Apply

In order to apply you will first need to register with the University by completing an online user profile via their website. APPLY NOW by clicking HERE to register with the University's website. Please combine your cover letter and CV as one document when submitting your application. To successfully download the full Job Description you should ensure you have pop-up blocker disabled and file downloads enabled (in Internet Explorer enabling file downloads is done by navigating to Tools > Internet Options > Security > Custom Level and select radio button to enable File Downloads). If you are experiencing difficulty in any aspect of the application process or if you do not receive a confirmation email that you have applied for a role, please contact recruitment@auckland.ac.nz or Phone 09 923 1115. Applications close: Thursday, 9th December 2021

Job Categories: Administration / Clerical. Job Types: Fixed-term.

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