19 May 2022

Permanent Faculty Administrator | Faculty of Science

The University of Auckland – Te Whare Wananga o Tamaki Makaurau – Posted by University of AucklandAuckland, New Zealand

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Auckland Uni 19

Job Description

Waipapa Taumata Rau | The University of Auckland

Ko te whare Pūtaiao | The Faculty of Science brings together 10 diverse schools and departments to provide outstanding quality teaching and research opportunities.

Our mission and values place a strong emphasis on both our student body and our scholarly community, and we work with both community and enterprise to advance the well-being of the peoples of Auckland and New Zealand, with a clear commitment to pursuing sustainability.

Te Whiwhinga mahi | The opportunity

Ko te whare Pūtaiao |the faculty of science are looking for a Faculty Administrator to provide secretarial and administrative support to the Director of Faculty Operations as well as wider faculty leaders. This is a multifaceted role which will have you support a varied group of high-level stakeholders. You will add value through your ability to prioritise and move quickly in all you do.

You will act as committee secretary for all faculty committee meetings supporting the Associate Deans, Deputy Dean and the Director of Faculty Operations to facilitate the work of the faculty committees.

You will be central to what we do through your secretarial support in operational activities. You will work as committee liaison and on occasions you will provide additional support for our Executive Assistant and our HR teams during key periods of activity such as promotion rounds.

Please refer to the position description for a fuller overview of potential activities and tasks.

Mō tō mātou rōpū | About the team

Ko te whare Pūtaiao | The Faculty of Science at the University of Auckland is the leading science faculty in New Zealand and one of the largest in Australasia and undertakes world-class research across the physical, biological and computational sciences.

He kōrero mōu | About you

We are looking for someone who loves to communicate with fantastic interpersonal skills. You will need to have the ability to interpret information and display sound judgement whilst also keeping in mind confidentiality and the need for discretion with certain aspects of your role.

This is a position that requires the management of a high volume of demands, so you will need the ability to complete your work autonomously whilst balancing the complexity of team dependent activities.

Your ability to ensure actions are completed or moved forward at the right times will demonstrate your excellent customer service focus, through reliable, efficient, and accurate execution of service deliverables. You add value to the team by connecting with people across levels in a positive manner, as we consider relationship management a key element of the role.

Nga Pūkenga Motuhake | Important Skills

To be considered, it is essential that you have tertiary qualifications or demonstrable previous experience in a supportive administrative position. You will thrive in this role if you have:

  • Experience working with senior managers in an administrative role.
  • Microsoft Word, Excel and PowerPoint skills.
  • An advanced level of oral and written English Language communication skills (you will be able to take minutes, effective notes, and type quickly and accurately).
  • The ability to work under pressure and meet deadlines.

Me pēhea te tuku tono | How to apply

Applications must be submitted online, by the closing date of Thursday, 2nd June 2022 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

Please reach out to Indigo Rohrer via indigo.rohrer@auckland.ac.nz for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email.

Additional Information


The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz 

How to Apply

In order to apply you will first need to register with the University by completing an online user profile via their website. APPLY NOW by clicking HERE to register with the University's website. Please combine your cover letter and CV as one document when submitting your application. To successfully download the full Job Description you should ensure you have pop-up blocker disabled and file downloads enabled (in Internet Explorer enabling file downloads is done by navigating to Tools > Internet Options > Security > Custom Level and select radio button to enable File Downloads). If you are experiencing difficulty in any aspect of the application process or if you do not receive a confirmation email that you have applied for a role, please contact recruitment@auckland.ac.nz or Phone 09 923 1115. Applications close: Thursday, 2nd June 2022

Job Categories: Science / Technology. Job Types: Permanent.

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