23 Nov 2021

Permanent Executive Assistant

The University of Auckland – Te Whare Wananga o Tamaki Makaurau – Posted by University of AucklandAuckland, New Zealand

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Auckland Uni 19

Job Description

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is Aotearoa’s pre-eminent higher education institution and a comprehensive, research-intensive, and international university with a turnover of $1.3bn, including research revenue of over $300m generated across eight diverse faculties and two research institutes. With over 6,000 staff and 45,000 students, the University of Auckland is one of New Zealand’s most significant and complex entities.

The Liggins Institute conducts ground breaking research focused on improving lifelong health at every stage of the lifespan.

The opportunity | Te Whiwhinga mahi

We are looking for a skilled EA or PA to join our team. The role will be supporting one or more high profile researchers.

The main responsibilities for this role will be diary management and managing email inbox, coordinating local events, facilitating the inductions to the LifePath research team, fast and accurate minute taking, formatting of presentations and documents, e-card reconciliations, complex travel arrangements once the borders re-open.

You will enjoy ownership of the work that you do and be empowered to develop your own systems of efficiency and process improvements and contribute ideas to the continuous improvement of our Institute.

For more detailed information, please refer to the position description.

About the team | Mō tō mātou rōpū

Our team are a close-knit, high performing bunch, driven by a shared vision to understand how early life events impact lifelong health and contribute to research that is truly life-changing for future generations. As our Liggins Institute, Director Professor Frank Bloomfield says, one of the great things about working at the Liggins Institute is that it “feels like a family”.

About you | He kōrero mōu

You will ideally come to us with prior experience in a similar role. A health science background would be an advantage, but not essential. You will have excellent communication and organisational skills, enjoy problem-solving and be methodical in your approach to your work to ensure our academic staff are well supported. You will be a confident EA with a natural ability to engage with a diverse range of people.

If you are the kind of person who gets satisfaction from being involved with a wide range of different tasks and people and enjoys thinking one step ahead of others to make sure they have what they need and things get done, you will find this role really rewarding.

Important Skills | Nga Pūkenga Motuhake

  • EA/PA experience, preferably supporting senior management level roles
  • Excellent time management, prioritisation and organisation
  • Exceptional professional written and spoken communication
  • Resourceful and skilled at finding new information, acquiring new skills and getting answers
  • Skilled at negotiation and politely guiding others to ensure all stakeholders are well supported and get what they need in a way that is sustainable of your time
  • Intermediate to advanced Microsoft Office skills
  • A problem solver, collaborator and someone who enjoys developing efficiencies and improvements

Additional Information

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is dedicated to providing an excellent and stimulating environment for its employees which ensures a healthy work-life balance through.

  • Five weeks’ annual leave per annum (pro-rated)
  • Up to 6.75% employer superannuation contribution.
  • Over 300 different career development courses.
  • Discounted, onsite childcare, parking and various leisure and recreation services.

For more information on the benefits of working here, see our Staff Benefits page.

How to apply | Me pēhea te tuku tono

Applications must be submitted online, by the closing date of Monday, 6th December 2021 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

If you have any questions about this role, please contact Melika Carlson – melika.carlson@auckland.ac.nz

*We do not accept applications by email.

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz

How to Apply

In order to apply you will first need to register with the University by completing an online user profile via their website. APPLY NOW by clicking HERE to register with the University's website. Please combine your cover letter and CV as one document when submitting your application. To successfully download the full Job Description you should ensure you have pop-up blocker disabled and file downloads enabled (in Internet Explorer enabling file downloads is done by navigating to Tools > Internet Options > Security > Custom Level and select radio button to enable File Downloads). If you are experiencing difficulty in any aspect of the application process or if you do not receive a confirmation email that you have applied for a role, please contact recruitment@auckland.ac.nz or Phone 09 923 1115. Applications close: Monday, 6th December 2021

Job Categories: PA/EA. Job Types: Permanent.

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