28 May 2020

Full-Time Executive Assistant

Mana Recruitment Ltd – Posted by Mana RecruitmentAnywhere

NOTE: This job listing has expired and may no longer be relevant!

Job Description

Executive Assistant

Skilled as an EA and looking for that next career step? Communications or project management experience will see you in a pivotal senior leadership team position.

  • An experienced EA with a Marketing or Communications background preferred.
  • Knowledge of Te Ao Māori.
  • Based in Whanganui.

Ngā Tāngata Tiaki o Whanganui Trust (Ngā Tāngata Tiaki) is the Whanganui Iwi owned entity responsible for implementation of the Te Awa Tupua Whanganui River Settlement arrangements which focus on the health and wellbeing of the Whanganui River and the social, cultural and economic development of the uri, whānau and hapū of Whanganui nui tonu. Ngā Tāngata Tiaki also holds approximately $90 million worth of financial assets of Whanganui Iwi within a group structure designed to protect and maximise the growth of the assets. The Ngā Tāngata Tiaki Group consists of:

  • Te Ngakinga o Whanganui Investment Trust;
  • Whanganui Iwi Fisheries Limited; and
  • Te Whawhaki Iwi Development Trust

A ‘traditional’ Executive Assistant role this is not!  Rather, it’s an opportunity to join an iwi organisation as a member of the senior leadership team, taking ownership of supporting and enabling the CEO in the execution of the organisation’s annual and strategic plan, providing a practical application of executive support, to the Chair and the Board of Trustees with a focus on stakeholder engagement.

With the skills and experience of an Executive Assistant, you may have some previous experience in communications and project management, underpinned with a skill set that enables you to produce high level written documents. Providing guidance and direction in creating and managing communications and marketing plans, you will be reporting into the Board on progress against plan on a regular basis.

As the Trust Board Secretary, EA to Chair and CEO, communications and marketing lead and in support for Crown engagement, this is a highly broad ranging position.

This position is based in Whanganui and will attract those with a high level of both experience and expertise, with particular consideration given to those with experience within a settlement implementation environment.

Tasked with operations project liaison, you will demonstrate experience and competence, which will enable you to liaise and engage with stakeholders across all mediums. Connecting with the Crown, local authorities, Iwi, hapū and other interested parties to support the CEO’s engagement plan, will draw on your established skill set of past experience with senior members of Te Ao Māori and the corporate world.  Enhancing the CEO’s effectiveness by the provision of high-quality support, conserving the CEO’s time by creating and managing a highly efficient appointment schedule, guest and stakeholder engagement, as well as supporting in projects as required.

Demonstrating real independence, sensitivity to often highly confidential information, you will have the empathy and professionalism to communicate in a highly articulate manner.  With a polished and friendly presentation style, you’ll often be the ‘face’ of the organisation, welcoming the CEOs’ visitors, directing enquires and being a highly integral source of internal information to the rest of the organisation.

Your role will involve maintaining the CEO’s appointment schedule by planning and scheduling meetings, completing minutes for the Board meetings via conference and teleconferences and best utilise the CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information.

Additional skills and experience required to successfully execute this position are to include;

  • The demonstration of significant PA or EA experience.
  • Tertiary qualification in a relevant field; Communications, Marketing Degree or Diploma is highly valued, and may be offset by significant experience.
  • Superior time management and organisational skills especially with organising senior executives
  • The ability to compose reports, memos, correspondence, agreements, and other professional documents.
  • Experience in report preparation by collating and analysing information.
  • Superior time management and organisational skills.
  • Proven ability to create compelling presentations for a variety of audiences using visual aids, slide shows, and other media.
  • Ability to communicate effectively, both verbal and written to a diverse range of audiences both internal and external to the organisation.
  • Proven track record of building productive working relationships.
  • Tikanga Māori competency will be highly regarded.

Flexibility to operate in an environment of change and the ability to make well-reasoned decisions is imperative.

Remuneration is positioned to attract a senior level and skill set of applicants with an extensive past experience.  If you are returning to the workforce, some flexibility will be considered for the right candidate and we welcome applications from outside of Whanganui looking to relocate.

To apply or have a confidential conversation about this newly created position in more detail, call or email Heather Walker now on (09) 632 1108 or heather@manarecruitment.co.nz

How to Apply

To apply or have a confidential conversation about this newly created position in more detail, call or email Heather Walker now on (09) 632 1108 or heather@manarecruitment.co.nz

Job Categories: PA/EA. Job Types: Full-Time.

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