23 Jun 2022

Fixed-term 22/406 Personal Assistant

Department of Internal Affairs – Posted by Department of Internal Affairs - Te Tari TaiwhenuaWellington, Wellington, New Zealand

NOTE: This job listing has expired and may no longer be relevant!


Job Description

22/406 Personal Assistant

Type: Fixed Term/Secondment – 8 months
Hours: Full time
Location: Wellington
Business Group: Te Waka Aukaha / Planning Design and Assurance
Branch: Kāwai ki te Iwi /  Service Delivery & Operations
Salary: $49,317 – $66,723

Are you a Personal Assistant looking for a new challenge? Or, an experienced Administrator keen to move into a PA role? This is an awesome opportunity to bring your PA skills to cover a period of parental leave and support a busy and supportive General Manager who works flexibly and often remotely. This is a fast-paced and varied role with heaps of opportunity for growth and personal development. You will make connections right across the business and use your strengths to their best advantage. If you are an energetic, efficient, and enthusiastic Administrator, known for your flexibility, proactivity, and professionalism this may be the perfect role for you.

At Te Tari Taiwhenua/Department of Internal Affairs, you’ll have the opportunity to make a real difference in the lives of New Zealanders.

Kāwai ki te Iwi – Service Delivery and Operations (SDO) is one of DIA’s most public facing branches, providing customers with a wide variety of services, products, and advice, in the areas of Identity and Passport Services, Births, Deaths and Marriages, Citizenship, Charities Services, Authentications, Translations, and Community Operations, DIA’s network of community development and funding. This role is based in the Planning, Design and Assurance business group, a busy and diverse group which provides support and shared services across the Service Delivery and Operations branch.

You will have:

  • The ability to quickly build and foster positive and collaborative working relationships
  • Proven experience in senior administration or executive/personal assistance support activities, including diary and email management
  • Willingness and flexibility to support an Auckland-based Manager
  • The ability to use your Initiative and work independently when required
  • Experience in planning, prioritising, and working under pressure to meet deadlines
  • Discretion and tact when dealing with confidential, sensitive, and personal work-related information
  • High professional standards, including accuracy and attention to detail
  • Composure and resilience combined with a flexible can-do positive attitude
  • Experience using the Microsoft Office Suite
  • Experience in providing secretariat support would be an advantage

What you’ll get in return: You will be supported to achieve great results within a fun, friendly team, who are genuinely passionate about the work they do. We value work life balance so flexible work options are available. We are an equal opportunity employer that values diversity and inclusion. We recognise a diverse workforce contributes to better business outcomes and are committed to creating a workplace where all employees have equal access.

To learn more about the diverse, important mahi we do at Te Tari Taiwhenua and see why we’re a great place to work, click here.

We work to make New Zealand better for New Zealanders through our five outcome areas:

  • People can easily access the services and information they need
  • Iwi, hapū and communities across New Zealand are safe, resilient and thriving
  • People’s sense of belonging and collective memory builds an inclusive New Zealand
  • New Zealand is a well-functioning democracy across central and local government
  • Oranga hapū, iwi and Māori is improved through strong, enduring, equitable and positive Māori Crown relationships.

Applications close: 5pm, Friday 1 July 2022
For more information please contact: Tiffany Scott at tiffany.scott@dia.govt.nz or 027 405 3085
Job description: To review the full job description, please click here. If you are unable to follow the link, please review the full job description on our careers website.

How to Apply

Please apply for this vacancy through our DIA careers page.

Job Types: Fixed-term.

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